MEETING MINUTES

State Board of Directors
March 9 2018 [Minutes only]
September 22 2018 [Minutes with attachments]
September 22 2018 [Minutes with attachments, PDF file]

State Convention Business Meeting
March 10 2018 [Minutes only]
March 10 2018 [Minutes with attachments, PDF file]


MINUTES ARCHIVES

Board of Directors & State Convention Minutes : 2017
Board of Directors & State Convention Minutes : 2016

Board of Directors & State Convention Minutes : 2015
Board of Directors & State Convention Minutes : 2014
Board of Directors & State Convention Minutes : 2013
Board of Directors & State Convention Minutes : 2011-2012
Board of Directors & State Convention Minutes : 2008-2010

2018 BCHI State Board of Directors Meeting
March 9, 2018 Minutes
Hosted by Twin Rivers BCH in Clarkston, WA

 

The March 9, 2018 BCHI State Board of Directors (SBD) meeting was called to order at 9:01 by State Chairperson Bill Conger in Clarkston, WA, with the Pledge of Allegiance.

State Secretary, Debbie Samovar conducted the Roll Call of State Directors present. All chapters were represented. Minutes from the last Directors Meeting of September 16, 2017 were approved as posted on the website and e-mailed to the directors.

State Treasurer, Kay Ryan reported for the period September 1, 2017 through February 28.  Motioned to accept Treasurer’s Report was PASSED. The 2018-2019 Proposed Budget was reviewed and approved.

Policy Manual - Raenette Didier, North Central, went over the updates in the manual, such as the How to Guide when submitting comments to Federal Agencies, the JR BCHI program, the list of Documents and Education on our website. The manual is to explain what we do and why we do it, as we have a narrow focus. There was discussion on our historical records going back to 1978. Kate Talkington, Salmon River, has the ability to scan the documents.

Resolution – Rod Parks, Twin Rivers,
            BCHI provide email addresses of all members to BCHA. There was discussion that members didn’t want to do this. They can chose to not give their e-mail to their chapter or opt out on the first e-mail sent to them from BCHA. Motion to send to Delegates at the March 10th Annual Business Meeting. 21 Yea’s, 7 No’s, PASSED.

By-Law Changes – Raenette Didier, North Central
            ARTICLE IV, Section 5 – Powers. National Board members shall be elected by and from the SBD for a two (2) year term with each board position elected in alternate years.
            ARTICLE VII, Section 1 – Officers and Operation of SBD. Newly elected State Officers, regardless of which month the Annual Convention is held, to take office at the next SBD meeting following the Annual Convention.
            ARTICLE XI – Liquidation, Dissolution or Termination. In the event of liquidation, dissolution, or termination of the BCH of Idaho, any assets remaining shall be transferred to the Back Country Horsemen Education Foundation of America 501(c)(3) or to another Back Country Horsemen organization as determined by the SBD. Recommendation to the Chapter delegates is that Article XI be adopted as a new addition to the BCHI by-laws.
Motion to send all three changes to the Delegates, all Aye’s PASSSED

Nominations/ Elections – The Nomination committee, Phil Ryan and Amy Lyman, put forth Bill Conger, 1 yr term for Chairman; Rod Parks, 1 yr term for Vice Chairman; Marybeth Conger, 2018-2019 term for National Director; Aline Brinkman, 1 yr term for Alternate National Director, Kay Ryan 1 yr term for Treasurer and Debbie Samovar 1 yr term for Secretary. Motion to cast a unanimous ballot for the slate of officers as presented. PASSED. All other committee chairs have agreed to continue in their positions.

Education Chair Report – Marybeth Conger, Squaw Butte – Announced that March 10th is the first ever BCHI Regional Chapter member training workshops. We have 11 instructors from 7 different chapters participating at this training.
Course development and Instructors- Special recognition
Chapter President/ Vice President- Bill Conger and Rod Parks
Chapter Secretary- Debbie Samovar
Chapter Treasurer- Kay Ryan
BCHI Foundation/Amazon smile fundraising- Chris Reed and Bill Holt
Volunteer Hours- Rod Parks
Backcountry Horseman of America- Steve Didier
Idaho Horse Council/BCHI website- Raenette Didier and Jill Nebeker
Chapter Education Chair- Marybeth Conger and Karen Kimball
BCHA National Director and BCHI State Director training - Steve Didier.           
Workshop helpers
Workshop transition- Paul Bogar
Workshop feedback forms- Phil Ryan
            LNT – Master Educator course- Still waiting for CA to set a date. She has been in contact with the State VP
            BCHA – is expanding education with new education committee directives.  This committee is responsible for creating a curriculum of information and teaching resources. The committee will periodically survey the organization to determine information resource needs. The three main focus areas are Organization and Administration, Membership development (Adult and Youth) and public outreach. The committee will be responsible for creating and at times conducting training for BCHA along with state and chapter officers. She was asked and agreed to lead the BCHA Course development subcommittee team.  This team is responsible for preparing the following best of class courses: National Director Orientation; State and Chapter President, Vice President, Secretary, Treasurer; Membership management; Volunteer Hours reporting and BCHA overview
           
2019 Raffle Calendar – there was discussion on changing the drawing date to an earlier time. Motion to move the date to September 30th, all Aye’s, Passed. Out of our current list/logos of possible prizes, only Cabela’s gives us a discount. It was decided that we would only show those companies that give us discounts. Per the State Lottery Commission we can give out merchandise only gift cards that do not give cash back.
            Chapter roll call was taken for the number of 2019 calendars each chapter is going to take:
Boise – 30                   Cache Peak – 100       Eagle Rock – 35          Heartland – 85                        North Central – 225
Palouse – 50                Panhandle – 150         Portneuf River – 35    Priest River – 80         Salmon River – 50
Sawtooth – 35             Selkirk Valley – 30     Squaw Butte – 250     Treasure Valley – 165 Twin Rivers – 375      
GRAND TOTAL COMMITMENT – 1,700.
Our printing quote is for 1,600, so we will request 100 overs at time of delivery.

Web Coordinator – Jill Nebeker, Treasure Valley, got a request to put a security feature on the website. When she sent the request to the Web Designer, his response was we didn’t need it as we don’t have members’ personal info on it and we’re not doing any money on the website.

BCHI Insurance – Bill Conger reported the net due from the state is going to be about $2,500 this year.  We had a total of 28 event days requested out of 11 chapters. Requests beyond 2 days per chapter will be billed to the chapter. If you have any events you want to add during the year, go to the website (BCHI.org) and fill the form out and e-mail it to him. If you need an Additional Insured Certificate, make sure you have the specific language that the entity requires on that certificate.

Director Training –  Steve Didier, North Central, he asked that everyone turn to page 9 of the Director Training tab in their Policy Manual. BCHI is duly Incorporated in the state of Idaho, and as such there is a legal requirement and you have a fiduciary duty to this organization which in some ways supersede your duties to your chapter. Additional duties are Loyalty – commitment to the organization direction and set your personal and/or chapter interests aside; Obedience – keep the charity focused on the mission; Care – do your homework, know what is happening locally, in the state and national and a duty to avoid Conflicts.
            We need to develop mentors for new State and National Directors.

 

National Directors Report – Amy Lyman, Portneuf River, reported that Idaho has gotten all their info in for the National Annual Report. There’s a resolution from Utah to create a new youth category of membership. There is a JR program in WA so why should we create a new one.  This membership would not offer any benefits to youth in terms of providing stock to ride.  By show of hands we vote No. There are grants available through BCHA.
Randy Rasmussen, Public Lands, “Hike the Hill” and talked about how BCHA was the voice of all the wilderness groups. We have been asked to partner with other outdoor organizations. Of the 15 FS priority areas Idaho has one.
            Bikes in the Wilderness – H.R. 1349 has become a “Poison” bill. It includes mechanized use.
            Sam Duncan, Palouse, reported that a lot of the Southeast and East Coast don’t have National Forests. There were some good presentations from D.C.  Chainsaw Training should be taken by everyone, even if you don’t clear trails. It could save your life.
            BCHA has asked the National Directors to bring their State’s fund raisers, retention and recruitment efforts.
            Double Diamond Award, deadline is April 1st.  Send in your nominations, we need to promote ourselves.

Idaho Horse Council - Raenette Didier, North Central, reported that in addition to herself, Phil Ryan, Marybeth Conger, and Janine Townsend from Squaw Butte, along with Norm Smith and Connie Bowcutt of Eagle Rock, are on the IHC Board and we are the largest group in their membership. The Idaho Horse Expo is April 13-15 in Boise. Treasure Valley will have a BCHI booth there. Bill & Marybeth are doing a “lite packing techniques” demonstration.
            Idaho Equine Youth Fund - The monies for this fund, in the amount of $143,000, came from one half of one percent, from the Historic Horse Racing pari-mutuel funds through the Idaho Racing Commission. The grant process for equine youth groups will be on the IHC website soon.
            Electronic Logging Device (ELD) mandate issue and Commercial Driving License (CDL) regulations. It applies to commercial motor vehicles invoiced in interstate commerce, when operated by those drivers who keep records of their Hours of Service (HOS).  Some large livestock operations are very concerned. Most of the horse industry concerns are specific to the CDL regulations & those that imply that any driver going to compete with their horses should be driving with a CDL.  Also of concern are the ever increasing weight & towing capacity of modern trucks.  Several very popular dual wheel vehicles have a weight that qualifies them as Commercial Motor Vehicles.  Sam Duncan, Palouse, reported that horse trailers were exempted last Friday (May 2nd).

Personal Protection Equipment (PPE) – Terry Hershey, Salmon River, read an e-mail that their chapter received from their Forest Service rep concerning photos that were in Broomtales. There where sawyers without PPE. With the new Saw Certification process this will become a liability issue that would affect us doing work for the FS.
            You need to wear PPE if you are working on Forest Service or BLM land. If your chapter needs chaps see if your FS will give you a pair or two. Also the chapters can purchase and put in a grant request with the Foundation.
Bottom Line -             WEAR PROTECTION.

Guest Speaker – Joni Packard, Regional Youth, Volunteer and Service Program Manager for the Forest Service,
Northern Region (R1). She comment on the PPE stating that chaps is an OSHA requirement, not a FS requirement. It’s a requirement for anyone doing saw operations whether you’re under a FS Challenge Cost Agreement or Cost Share Agreement.
            The new chainsaw policy created nationwide standards in training, evaluation and certification. There are a few ways we can implement the saw policy. The Forest Service can do all the training and certification, individuals with C classification can do the training and recommend to the FS and they sign the card, or if possible, BCHA can create its own saw policy and be its own certifying entity. BCHAwould need someone who is C level to do the training.

Broomtales Report – Alice Millington, Treasure Valley, she made lots of calls and received a tremendous amount of information. She appreciates articles for filler. A lot of info was gathered from chapter websites and Facebook pages. If you don’t or can’t write the article, give her basic info and she’ll flesh it out. If you didn’t get your copy, Debbie Samovar handles the mailing list. The new full color booklet style newsletter is printed by The ARC, who employs and trains developmentally challenged individuals.

Adjourn – Motion made, seconded, passes. Adjourned at 5:50.

Respectfully Submitted, Debbie Samovar, Secretary, 208-245-3041, secretarybchi@gmail.com

2018 BCHI State Convention Annual Business Meeting
March 10, 2017, Hosted by Twin Rivers BCH in Clarkston, WA

State Chairperson, Bill Conger called the BCHI business portion of the Convention to order with the Pledge of Allegiance at 8:30. State Secretary, Debbie Samovar, took a roll call of the chapters. The chapter's voting delegates were also declared. Minutes from the 2017 Annual Business Meeting were read and approved.

Annual Financial Review - Gretel Kleint, Heartland and Kate Talkington, Salmon River, reviewed the books. After a few questions were answered they found the books to be in adequate condition.

State Treasurer, Kay Ryan gave the BCHI Finance Report. Marybeth Conger, Squaw Butte, made a motion to accept the Treasurer’s Report, Phil Ryan, Squaw Butte, seconded, motion PASSED.

September SBD Meeting – Will be hosted by Palouse in Moscow on the 22nd. Chris Reed will get meeting location and hotel info to us.

By-Law Changes – Raenette Didier, North Central
            ARTICLE IV, Section 5 – Powers. National Board members shall be elected by and from the SBD for a two (2) year term with each board position elected in alternate years. 60 Yeas,  6 Nos,  PASSSED
            ARTICLE VII, Section 1 – Officers and Operation of SBD. Newly elected State Officers, regardless of which month the Annual Convention is held, to take office at the next SBD meeting following the Annual Convention. All Yeas,  PASSSED
            ARTICLE XI – Liquidation, Dissolution or Termination. In the event of liquidation, dissolution, or termination of the BCH of Idaho, any assets remaining shall be transferred to the Back Country Horsemen Education Foundation of America 501(c)(3) or to another Back Country Horsemen organization as determined by the SBD. Recommendation to the Chapter delegates is that Article XI be adopted as a new addition to the BCHI by-laws. All Yeas,  PASSSED

Resolution – Rod Parks, Twin Rivers,
            BCHI provide email addresses of all members to BCHA. There was discussion that members didn’t want to do this. They can chose to not give their e-mail to their chapter or opt out on the first e-mail sent to them from BCHA. 57 Yeas,  9 Nos,  PASSSED

Utah Resolution for BCHA  – Rod Parks, Twin Rivers, for Back Country Horsemen of America to create a Non-Voting Youth membership category for youth aged 12yrs to 18yrs at a rate of $10 per annum with all other rights, privileges and obligations as an adult membership. All Nos. BCHI will not support this at the Annual National BCHA meeting..

Saw Certification – Joni Packard, Regional Youth, Volunteer and Service Program Manager for the Forest Service,
Northern Region (R1). The new chainsaw police created nationwide standards in training, evaluation and certification. There are a few ways we can implement the saw police. The Forest Service can do all the training and certification, individuals with C classification can do the training and recommend to the FS and they sign the card, or if possible, BCHA can create its own saw policy and be its own certifying entity. BCHA would need someone who is C level to do the training. You must have your 1st Aid and CPR training before getting saw certified. This is non-fire related saw use on National Forest. This policy only applies to individuals who are using a chainsaw or crosscut saw. BCHI can now become a C sawyer evaluator and instructor and we can certify us and others. Plus we can organize our own saw program. Must have PPE if working under a FS Challenge Cost Agreement or Cost Share Agreement.

Foundation Report – Chris Reed, Palouse, Foundation President, reported that most chapters don’t know who the Foundation is and what they do. So they are going to focus on training the chapters.  The Foundation Fund has $4,121.48 and Ambassador Program Fund has $935.74 and Litehouse Trailhead Maintenance Fund has $192.45 for Total of $5,249.67. They’ve set aside $1,500 for LNT training for $300 for 5 members for this year. If you can’t find enough money or grants to get things done, come to them. There are also reimbursement forms for PPE and equipment. They are also sending out quarterly reports to the chapters Foundation Director to pass the info along to you.

Public Lands Report – North – Rod Parks, Twin Rivers
            Federal Register – have your Public Lands person check the Federal Register for FS, BLM and NPS a couple of times a month.
            Contracting Out FS Blasting – The WDC office was looking at contracting out blasting that has always been done by agency trained employees. Joe Alexander from Northern Region 1 prepared a briefing paper that did an excellent job of pointing out some very serious problems if all FS blasting is contracted out in the future to present to WDC. They still haven’t made a final decision on the Forest Service-wide blasting policy. They may end up with some areas not having in-house blasting and use contractors for the blasting needs. Region 1 is in favor of keeping the in-house blasting going.
            Pacific Northwest National Scenic Trail – Rod was contacted by Lewis Trout, Director of Trail Operations, for the Pacific Northwest Trails Association asking for letters of support from BCHI for a grant and Bill Conger sent the letter. Also, Priest River Chapter sent a letter of support, as these trails are in their area. There plans if the grant is approved: There are work parties organized for 2018 summer to work on the 311 trail in Washington and the grant is to help fix the issues found on the 311, 312, and 315 trails, and others the Forest Service may want us to work on in Boundary County. This grant would help cover the cost of labor for a Job Corp Crew to logout as a first priority of these trails, then we would work on the brushing and threadwork.
            Idaho Trails Association – Jeff Halligan, Executive Director, about talking to local chapters about pack support in the Gospel Hump Wilderness from BCH members. ITA is a hiking organization. He will do a presentation at the convention about their group and also some info on crosscut saws.
            National Forest System Trails Stewardship Act of 2016 – l5 Priority areas for maintenance have been selected including Gospel Hump, Selway-Bitterroot-Frank Church, Hells Canyon and others.
            Selway-Bitterroot-Frank Church Foundation – The list of volunteer projects for 2018 are available on their website. http://www.selwaybitterroot.org

Ways and Means – Rod Parks, Twin Rivers, reported the raffle calendar has consistently provided the funds needed to cover our expenses and add to the Legal Fund. Discussion to increase dues to cover BCHI annual expenses and discontinuing the raffle Calendar was rejected by the vast majority of the directors attending the Sept. directors meeting. The pattern we’re seeing is the less we print, the less the chapters take. If this continues, we’ll eventually end up not making enough profit to cover our state expenses. As printing continues to increase each year, so will BCHI’s expenses continue to rise. If each chapter agreed to take at least 10% more raffle calendars we could add back the 10% rebate to the chapters for their sales without decreasing the income to BCHI. Bottom line – we cannot afford to reduce the amount of raffle calendars each chapter agrees to take.

2017 Volunteer Hours – Rod Parks, Twin Rivers, reported that our hours were 18,879.5 worked on 2,269 miles of trails, traveled 68,738 miles, with 671 equipment hours and 1348 stock day, plus $754.00 cash donations from our pockets, for a total value of $710,287.34. You need to realize the importance of these numbers, because the Dept Land Managers know who we are, because of those volunteer hours.

Public Lands Report – South - Phil Ryan, Squaw Butte
                Idaho Sportsman’s Alliance: There is no legislation from the 2018 Idaho Statehouse that affects access on public lands for recreational stock use. There are private land owners of large blocks of land who are trying to get the Trespassing Law changed from verbal permission to written permission to keep hunters out.
            Owyhee Initiative: BLM has completed their drawings for the new trailhead at Perjeu Canyon in the Little Jacks Creek Wilderness area of the Owyhee Mountains.  Final draft will be by the end of this fiscal year and construction to begin in 2019. There is talk about bringing water down for horse troughs.
            Boulder White Clouds/Jerry Peak Hemmingway Wildernesses: FS and BLM have completed their final comment period as of Nov. 27th 2017.  Objection period is targeted for May 2018.  We will have to keep an eye on this to see if any of BCHI’s comments and objections were addressed. We may need to dip into our defense fund
            Other Issues: There is a bill to eliminate Brand Inspections for horses.
            Idaho Sportsman’s Show: The Idaho Sportsman’s Show was held in Boise on March 1-4 at the Western Idaho Fairgrounds.  Boise, Squaw Butte and Treasure Valley Chapters set up the BCHI booth.  Lots of people coming and going since the weather outside was terrible.  This is an excellent way to educate the public as to what BCHI and its chapters are doing to keep trails open for all users. This year the Idaho Trails Association was in the booth with us and they got volunteers signed up for 10 projects this summer and asked us to provide pack support.
            The National Forest System Trails Stewardship Act of 2016: The Forest Service has finally issued its report on Priority Areas for Increased Trail Maintenance.  Phil gave a hand out for the chapters to review the areas, but state that thanks to many different groups here in Idaho we were able to get the Central Idaho Wilderness Complex, (Frank Church, Gospel Hump and part of the Selway-Bitterroot wildernesses) to be included. (See Attachments #1-5)
            Final Comment: The question that all our different groups have been asking is “WHAT NOW?”. We will have to work closely with the different forests involved, their trail crews, District Rangers and Forest Supervisors to accomplish any meaningful increase in trail maintenance within those wilderness areas.
 
Broomtales - Alice Millington, Treasure Valley, reported the new formatted Broomtales should have been in their mailboxes about March 3rd. If you did not get yours, check with Debbie Samovar to see that we’ve got your correct address. The extras you get, give to your new members. The ARC is our new printer and they employee cognitively impaired individuals to fold and put stickers on the sides. Our previous printer got the newsletter out in three days. The ARC requires 20 days, thus you need to get your info to Alice about 15 days prior to that. She can create an article out of a tidbit of info and a photo and the Board will investigate pricing for advertizing. Articles are due about a month before publishing date. Thus the 1st of February, May and September.

Chapter Reports – Each chapter had three minutes to report on the highlights of their events from last year.

 

Elections – Bob Savage, Chairman, introduced the new Officers and National Directors who were elected at the Friday SBD meeting.
            Chairman – Bill Conger, Squaw Butte
            Vice-Chair – Rod Parks, Twin Rivers
            National Director – Amy Lyman, Portneuf River, for a one year term
            National Director – Marybeth Conger, Squaw Butte, Palouse, for a one                   year term.
            Alt Nat Director – Aline Brinkman, Eagle Rock, for a one year term.
            Web Coordinator – Jill Nebeker, Treasure Valley
Both Kay Ryan and Debbie Samovar have agreed to continue as Treasurer and Secretary.

Adjourned at 11:57 MT

Minutes with attachments, see PDF file

2018 BCHI State Board of Directors Meeting
September 22, 2018 Minutes
Hosted by Palouse BCH in Moscow, ID

 

The September 22, 2018 BCHI State Board of Directors (SBD) meeting was called to order at 8:04 by State Chairperson Bill Conger in Moscow, ID, with the Pledge of Allegiance.

State Secretary, Debbie Samovar announced that Jo Heiss, President, Sawtooth, sustained a head injury after a non-equine related fall, and that long time member Bob Lynch of Priest River pass away. Roll Call of State Directors was conducted. All chapters were represented except Cache Peak and Portneuf River. Minutes from the last Directors Meeting of March 9, 2018 were e-mailed to the directors prior to the meeting. Corrections were listed. Sara Johnson, Salmon River, made a motion to accept the minutes as corrected, Gretel Kleint, Heartland, seconded. Motion PASSED.

State Treasurer, Kay Ryan reported that for the period March 10, 2018 through September 1, 2018.
            Dottie Yerkes, Priest River made a motioned to accept Treasurer’s Report, Curtis Elton, Boise, seconded. Motion PASSED.
           
Directors Training – Raffle/Calendar Sales Training - Phil Ryan, Squaw Butte, passed out sheet on how to sell raffle tickets/calendars and a copy of a flyer you can put up on bulletin boards to each chapter. Phil talked about the history of the raffle/calendar program and how this has become the least painful method for BCHI to raise operating funds and the chapters got 10% of their sales. Of which he is going to put forth a proposal at the March meeting to reinstate the chapter’s refund.  REMEMBER: BUY ONE, SELL ONE. Explaining what operating costs are covered, where to sell, where NOT to sell, info on mailing and a sales pitch. (See Attachments #1 and # 2)
            There was a shortage of 33 calendars from the printer, thus each chapter will get two less calendars and the three chapters who take and sell the most will get three less.

Nominations Committee –Raenette Didier and Aline Brinkman volunteered for the Nomination committee.
Positions to fill are:  Chairman, a 2 yr term; Vice Chairman, a 1 yr term; National Director; a 2 yr term; Alternate National Director, a 1 yr term; Will also need a Public Lands – North, as Rod will be stepping down to run as Chairman.  Kay Ryan will continue on as Treasurer. Debbie Samovar will continue on as Secretary.  

Public Lands Report – North – Bill Conger filled in for Rod Parks.
            Federal Register – Link to FS, BLM, & NPS http://www.bchi.org/issues.htm  lists notices of any action from these agencies. Your chapters public lands person should check these websites at least twice a month as some of the notices only have 30 days for comments. FS Management Plans and Motorized Travel Management Plans are some of the issues that members should be following with their forests.
            SOPA – Important to check quarterly on your forests “Schedule of Proposed Action”. http://www.fs.fed.us/sopa/ gets you to every forest in the country. The Schedule of Proposed Actions (SOPA) is published in January, April, July, and October. It contains a list of proposed actions that will soon begin or are currently undergoing environmental analysis and documentation. It provides information so that you can become aware of and indicate your interest in specific proposals. We encourage your early and ongoing involvement in any proposals of interest to you.
            No chapters have brought any issues to my attention. If you have an issue that you feel fits within the mission of BCHI feel free to contact me if you need help with comment letters to the agencies.
               The Palouse Chapter is working with a private company to build a trailhead on their property. They already allow stock riding. I provided them some plans with forest service trailhead plans and several websites with plans so they could present a proposal to the private company.

Public Lands Report – South - Phil Ryan, Squaw Butte
            The Idaho Sportsmen Alliance (ISA) does not meet in the summer; first meeting will be in October.  There is no significant information from the Alliance. They will have a 6 gun raffle.
            The Owyhee Initiative (OI) has had one meeting in Murphy, Idaho conducting business about the science review that will be done by the University of Idaho.  The RAC committee viewed the Perjue Canyon Recreation Area in Owyhee County to discuss the BLM’s plans for the development of a trailhead there.  Purposed work is to begin this next spring. The county commissioners decided that this is a no go unless they get more money for road maintenance.
            The Boulder White Clouds-Jerry Peak-Jim McClure Wilderness management plan (final decisions) has been sent out to all parties that had sent in comments.  The Forest Service has decided to reduce the number of people per group and reduce the maximum number stock allowed per group. This is an exact copy of the Sawtooth Wilderness management plan.
            In May, Region IV of the Forest Service had a meet and greet meeting in Boise.  All of Region IV’s forest supervisors and staff were there.  Phil had a chance to discuss the new trails bill with the head trail supervisor and he told me that the Forest Service wasn’t even discussing trails or maintenance in Washington.  All they were concentrating on was what the Secretary of the Interior was going to do about mining and oil and gas exploration on public lands.  He did not paint a bright picture.
            Region IV has begun the sawyer “train the trainer” process that was part of the trails bill.
            The Hoodoo landing strip is still a go.
            Scott Nichols, Boise, was elected to the southwestern area of RAC. Alan Harper, Panhandle, is on the RAC. You should check to see if you have a horse person on the RAC in your area.

Education Chair Report – Karen Kimball, Panhandle, went over the report that Marybeth Conger sent out to the Directors. Several equine groups attended a meeting the Idaho State Police Headquarters in Meridian to discuss the proposed bill to eliminate brand inspections. Idaho Horse Board is taking the lead on writing a proposal to reflect higher fees. The inspections legitimize ownership and $3.50 per inspection goes to the Idaho Horse Board which then goes into grants. The State does not keep records of lifetime brand inspections and its $10 to get a new one.
            $3.00 of the inspection fee goes to the Idaho Horse Board, which is then given back to the horse industry in the form of grants.  If your chapter needs more money for education, promotion and research, apply for a grant by December 1st. Details can be found at www.idahohorseboard.com.
            LNT – Mater Educator course in CA has officially been canceled due to fires and there is no new date at this time. Therefore we should look at bringing the LNT Master Educator team to Idaho to certify 3 new master educators. We already have three individuals with the necessary skills who would be positive master educators. We have the BCHI Foundation to help with costs along with requesting grants from the Idaho Horse Board. Karen and Marybeth are planning on holding LNT training workshops in 2019, one up north and one down south.
            We should all take all opportunities to get BCHI expenses reimbursed, such as through the Foundation and other grants. Also, let’s not have our raffle/calendar be our only source for ways and means.
(See Full Report - Attachment #3)
           
Riding Helmets vs. Hardhats – Karen Kimball, Panhandle, was reading that Board Service would allow helmets to be certified for chainsaw cutting.  She did a comparison test between an SEI riding helmet and an OSHA construction hardhat. Using a 6# splitting maul, the hardhat was only dented after four hits, the helmet cracked on fourth hit. The Forest Service hardhats have a different rating than construction hardhats. Go through your Forest Service about getting the correct hardhat. If you do have to buy them make sure they are for working in the woods. Hardhats are required for crosscutting, as is all other PPE with the exception of chaps.  

Web Coordinator – Jill Nebeker, Treasure Valley. The website is under utilized and the cost to redesign it doesn’t warrant the expense at this time. There is a calendar and we should send in our events to let other chapters know what we are doing. If you don’t have a website, but if you do have a Facebook page, make sure you have a link to your page and a link on your page to BCHI. It was asked if it would be a good idea to create a PowerPoint presentation to show the Directors how to navigate the website? They could also show it to their chapter. It was suggested that we have a link to an “In Memoriam” page for our members who have passed on. Request will be sent to Directors and it will be on the March Directors meeting agenda.

Communications – It was asked if we are keeping copies of our information in case we lose the ability to communicate electronically. Sara Johnson has physical copies for most of the Broomtales and Raenette has the historical copies of all the minutes. Steve Didier and Rod Parks also have documentation of the Trail Classification Assistance Program. We have to be vigilante on watching that trails are not removed from maps.

BCHI Insurance – Bill Conger reminded everyone that the state pays for 2 public event days per chapter. It’s very helpful if you can turn in all you request in February. Go to the website, http://www.bchi.org/documents.htm, scroll to the bottom and you will find “Public Events Liability Insurance Instructions” and “Public Events Liability Insurance Forms” Fill the form out and e-mail it to Bill. If you add an event during the year, fill out the form and send it to him. If you need an Additional Insured Certificate, make sure you have the specific language that the entity requires on that certificate. Prices for an additional day run around $45, parades $100+ depending on crowd size and additionally insured $20. Parades are covered by the State insurance if it is one of the 2 event days for your chapter. If you request more than 2 event days, the parade is part of your “2 days” to save your chapter money. And it would be a good idea to list your parade even if the organizers say you’re covered.
            As members of BCHI you can ride with any other chapter without it being a public event. BCH members of another state are not covered. The policy covers us in a suit if our animals kick a passerby. It does not cover one member’s horse kicking another member’s horse. It’s like your homeowners insurance; you can’t sue yourself if you fall over your kids skateboard. Remember, if you have grandkids that join you, have them join the chapter.
            If you have a non-member join a ride and you use a wavier/disclaimer, they can still sue you and you would note be covered by the State’s insurance. You can not wave personal liability on a minor and a wavier/disclaimer on an adult is not going to stop you from getting sued. Any guest that joins your chapter ride puts the whole chapter at risk.  If it is a chapter sanctioned function on your Facebook page and you have non-members on that ride and someone gets hurt, they’re going to go for deep pockets. Naming everybody on that ride, naming the chapter and they’re going to try to name BCHI. If you having members stating they are going for a ride on your Facebook page saying anyone is welcome to join, they are using your advertising vehicle. They need to put it on their personal Facebook page. It was suggested that you put on your Facebook page that you must be a member of the BCHI if you want to go on the ride.  If they are a member of another chapter have them fill out a wavier stating what chapter they belong to, sign it and print their name.  (See Attachment #4)
            When you add an event, above your allotted 2 days, please pay the invoice when Kay sends you the bill. That way she doesn’t have to keep sending you reminders.
           
2019 Convention – Joe Brinkman, Eagle Rock, reported that they have just about everything ironed out. It will be at the Shiloh Inn on the River in Idaho Falls, March 22nd & 23rd. The meals will be catered by Jakers Restaurants. Their chapter’s president, Winnie Welker, her daughter is the chef. The theme is “Sharing the Adventure”.  They are meeting with the Inn in October and will get further information out to us. Both the Directors meeting and the Convention will be held onsite.

National Directors Report – Marybeth Conger, Squaw Butte reported, via cell phone, she highlighted the report that she e-mailed out to the Directors.  There was a memorial for lost members, Wisconsin was voted in as our newest state, eleven committees reported, the resolution to add a youth membership category narrowly passed, the BCHA foundation had grant monies to help fund chapter and/or state activities. For more details visit www.bcha.org/blog/2017/12/06/bcha-education-foundation-grants. The BCHA combined volunteer hours were very close to $13 million.
            She covered a list of 22 ideas to develop new strategies to increase and retain membership. Talk about new ways to elevate public awareness of BCHI and its mission. It is important for all of us to stick to the BCH mission principles, as put forth by our founding fathers. Marybeth prepared a BCHI National Director Training outline with input from Ken Carmichael, Marsha Copeland and Darrell Wallace. BCHA is a downward up organization. Starts with the members, goes to the State and then goes to national. This info is on our website.
(See Full Report - Attachment #5)

Volunteer Hours and Annual Reports – Bill Conger, Chairman, reported for Rod Parks
            Every chapter should have a Volunteer Hours Coordinator and chapters should complete and submit their reports to the BCHI Vice Chairman at vice-chairman@bchi.org by the end of the year. Forms and guidelines are on the BCHA website at http://www.backcountryhorse.com/get-involved/volunteering/hours/.  Our reports will be combined for the state and sent to BCHA. Write a report on each project that you did and Rod will pick one from each chapter to put in his National report. If you need help with the reports call Rod at 208-791-3246. Report any project you do with any land management agency, even if we’re doing it on private land for the good of everybody, regardless of what state it is done in. Report hours for education, public outreach, time for doing newsletters that are also sent out to agencies, speaking in front of other groups.
            These reports are best thing we have to get some clout, accountability and recognition from our public agencies we work with. When you put your reports together you should also send them to any agency that you did work for them. We should report our hours and the dollar value when we are speaking to other groups.

Idaho Horse Council - Raenette Didier, North Central, reported on:
            Historical Horse Racing (HHR) – The HHR was shut down in Idaho in 2016 due to an effort that claimed the machines, which simulcast old horse races at tracks, were illegal. Since that time the Idaho State Racing Commission has been trying to pass new legislation to activate HHR once again.  In late 2017 funds were finally dispersed from the State House that were collected in 2014-2015. In January 2018 an IHC committee was formed & the Idaho Equine Youth Fund was created.  On the IHC site there are now forms that any equine youth group in Idaho can download to apply for funds for their club. Requests will be granted until the 2014-2015 funds are depleted. If HHR is reinstated a portion of the revenue generated will also be deposited into the Public School Income Fund each year. That means more money for schools and students in your community. The Idaho Horse Council supports Prop 1 & asks BCH to take this information back to your chapters. Proposition 1 – Historical Horse Racing will be on the ballot this November.
            Mustang Heritage Foundation - has a veterans program where vets can experience a life-changing encounter with wild mustangs.  Here is a quote from one of those veterans.
“You cannot force a mustang to do anything. You have to open yourself up to new ideas and new behaviors that are not comfortable for you,” said Darrell Urey, a Spring 2018 program participant. “I've learned as much working with a mustang as I’ve learned about myself going through every Veterans Affairs anger management, PTSD course over a 10-year period. I learned more in those weeks about myself, my reactions, my reasoning, and it’s all because of the mustang.” For more information go to; mustangheritageprogram.org and click on Programs.
            Idaho Brand Board - received a request from the Idaho Cattle Association (ICA) to organize a joint industry meeting to collaborate among the different livestock industry organizations regarding equine brand inspections and the fee structure associated with equine brand inspections. A collaborative industry meeting was held on September 10, 2018 at the Idaho State Police Headquarters in Meridian, Idaho.  Marybeth Conger & Janine Townnsend attended. Marybeth provided a synopsis of that meeting in her Education Report today. It was noted that if you’re selling a horse, you have to have the Brand Inspector out, whether or not you have a brand inspection on the horse, before it leaves your property.
            Idaho Horse Council Annual Meeting – is Saturday, November 17, 2018, in the “Rodeo Room” at the Idaho Center.  Take the elevator to the Rodeo Room on Upper Level #3.  The Idaho Center is at 16114 Idaho Center Blvd., Nampa, Idaho 83687.  There will be an all day meeting with a lunch.  The evening program will have dinner & a silent auction.  Evening speakers scheduled are the Mayor of Nampa, Debbie Kling & Steve Taylor CEO of the Appaloosa Horse Club in Moscow, ID.  Steve is also an IHC Director.  There is a charge for the Annual Meeting, the Lunch & Dinner.
            IHC Grants – The IHB is looking to give out grants for large projects. Such as the 4-H group out of Boise who are looking to do work on the Cascade 4-H camp. The water system doesn’t work and will take several thousands dollars to repair. Applications are on line and the filing deadline is October 31st and awarded in January. The Idaho Horse Board gives out smaller grants around $1000.00. Funding came from the $3.50 Brand inspections.

Idaho Trails Association – Rob Adams, Squaw Butte. They are home based in McCall and put together a lot of volunteer trail projects. This last year BCHI partnered with them and packed in the set pieces and the volunteers’ personal item. They worked on two trails, one in the Farley Lake area in southeastern Sawtooth and another in the Frog Lake area of the Boulder-White Clouds area. Squaw Butte put about 6,000 miles on hauling trailers and packing and got paid $2,800 for their mileage. They do projects all over the state and if you would like to help them, contact Jeff Halligan, jeff@idahotrailsassociation.org.

Wilderness Volunteers Rob Adams, Squaw Butte. This is a national organization that sells wilderness vacations and we help out with the packing. The people are real interested in how the packing is done and enjoy the stock animals.

Saw Certifications – Rob Adams, Squaw Butte, passed out a packet to each chapter and did a presentation on the material.  (An e-mail was sent out Jan 1, 2019 on this material, which will be covered at the March 2019 SBD Meeting. A request for a copy of this 26 page document can be made at secretarybchi@gmail.com )
Generally 10% of your chapter works around saws. In July 2016 the Forest Service brought in a new Saw Policy. It was designed around, cooperators, volunteers and contractors, and created a National Policy, instead of the Ranger District doing their own thing. This policy brought about the ability for organizations to self train. California was the first state to build such a program and put it into effect March 2017. Idaho is a neat state in that it has two regions. Region 1, north of the Salmon River, who has there “stuff” together and Region 4, south of the river, who are in chaos. We have 12 National Forests and 15 Wildernesses.
            To support this activity the following prerequisites are required: the cooperator must have an established Forest Service program that follows the requirements of FSM 2358 and has been approved by the National Forest Manager. It’s a paperwork trail. Who is your single point of contact? The State needs a sawyer coordinator for each region. Region 4 should have 39 sawyers and Rob Adams will be the contact for in the south. Region1 should have 50 sawyers and Dale Schrempp, Priest River, will be the contact in the north. Do you have a safety officer? Any incidents with a saw must be recorded and reported. The cooperator must have a qualified C Sawyer and/or C Sawyer Evaluators instructors. This program only treats bucking (it’s what we clear over the trail). A Feller card can be gotten through a Forest Service provided program.
            In addition to various levels of sawyers, you need to have a Safety Officer who will keep track at the chapter level. Cheryl Bice, Treasure Valley, will be a certified CPR/1st Aid instructor at the end of the year and is willing to go to the chapters to do training/certifications. You don’t need your CPR/1st Aid card to take the sawyer training, but you do need it to get your sawyer card.
            A Sawyer – Apprentice Sawyer Bucking Only. These sawyers must be supervised by a B or C skill level sawyer, for both chainsaw and crosscut saw. Re-evaluation schedule: yearly.
            B Sawyer – Intermediate Sawyer Bucking Only. These sawyers may work independently during saw work activity, and may cut any size material in moderately complex situations. Re-evaluation schedule: every 2 years.
            Every chapter should have a sawyer coordinator, or a trail boss. Someone who takes responsibility for your sawyers, their training and their progression.
            C Sawyer – Advanced Sawyer Bucking Only. These sawyers have completed the requirements for A Sawyer and/or B Sawyer, or have demonstrated comparable knowledge and skill. Candidates have a demonstrated ability for advanced saw work, self-limitation, an understanding of policy and the ability to teach saw skills to others.  These sawyers have demonstrated good judgment assessing complex situations and safely completing tasks.
            There are training videos that can be used as a refresher course prior to going back out into the woods.
            PPE is very important, chaps, helmet, eye and ear protection. Region 1 can get theirs for free from their regional manager. Cabela’s, D&B and Amazon have a Forester Safety Package which runs about $60. This would be great for the chapters to ask for from the Idaho Horse Board.
            BCH California sent us copies of all their paperwork and we just need to drop in our information and submit to the Forest Service. They are also willing to send some of their instructors to get our first few classes started. This should cut about 6 months off the process and hopefully have it done by the next meeting.

Broomtales Report – Alice Millington, Treasure Valley. It has come up more than once that it would be less expensive if it was online. It is online, http://www.bchi.org/documents.htm second item down on the page. So the question is, are there enough people who would rather get it online and not have it sent a copy.  We need to go back to our chapters and find out how many people want a physical copy or would prefer to view it online. The value of the newsletter is to share what we are doing, how we are doing it, and a description of the area to promote visitors to come, The costs for the last Broomtales was $536.55 for printing, $25 for the mail merge, $108.63 for the folks who do the folding and tabbing, this is how they get paid, $171.81 for postage ($95.28 for bulk rate mailing, $8.84 for1st class mailing, $67.69 for the flat chapters’ copies) and some tax. Total cost of $875.68 for 800 newsletters ($1.095 ea).

Adjourn – Bill Conger, Chairman, entertained that we adjourn at 2:35.

Respectfully Submitted,
Debbie Samovar
Secretary
208-245-3041
secretarybchi@gmail.com

* * * *

Attachment #1

CALENDAR SALES TRAINING
September 22, 2018

REMEMBER:  BUY ONE, SELL ONE

            As of 2017, BCHI has 272 individuals & 301 families (counted as 2) for a total of 874 members.  With the Buy One, Sell One, we should be able to easily sell 1748 calendars.  Remember, you are promoting Back Country Horsemen’s mission that it’s not just about the calendars but about what we do.  Be proud to be a member of BCHI.

WHAT THE CALENDAR PAYS FOR:

  • Liability Insurance Coverage for public events for all chapters
  • Bonding of the officers
  • BCHI Website
  • Broomtales newsletter
  • Dues/fees for the Sportsman's Show & Horse Expo, Idaho Horse Council, Owyhee Initiative, Idaho Sportsmen's Alliance
  • Representation at the above groups & the BCHA National convention
  • Cash awards for Chapter displays & convention revenue returned to chapters
  • Three years’ operating funds
  • A reserve Legal Fund

CONSIDER THE FOLLOWING:

  • The best months to sell calendars are:  October, November, December
  • Keep a stash of calendars in your car
  • Check out other horse groups by attending one of their meetings & promoting BCH & the calendar
  • Take calendars to other meetings you may attend:
  • Retirement groups
  • Fraternal groups
  • Associations
  • Social groups
  • Make up flyers & put them on windshields:
  • Team ropings
  • 4H events
  • Trailheads
  • Sale yards/yard sales
  • Any place you see horse trailers
  • Gifts for friends & relatives (sell them one or sell their friends one):
  • Birthday
  • Christmas
  • Retirement
  • Anniversary
  • Thank you
  • Graduation
  • Potential buyers of calendars:           
    • Veterinarians
    • Horse shoers
    • Anyone who provides you a service:
      • Doctor
      • Dentist
      • Hair dresser/barber
      • Hotel staff
      • Waitress
  • Potential places to sell calendars:
    • Tractor Supply
    • Big R
    • D & B Supply
    • Tire stores
    • Grocery stores
    • Pet supply stores
    • Feed stores
  • Chapter sales: 
  • Let your chapter buy them, put the raffle card in for the prize and give the calendar to your new members when they sign up
  • Hints for setting up a booth at a store:
  • Get permission from the store first
  • Team up with another member or group to sell
  • Wear your BCH hat, shirt or jacket
  • Table/chairs
  • Easel to display a calendar
  • Chapter banner (if available)
  • Freebies such as a dish of candy
  • Membership applications/pens
  • Business cards
  • Water

                       
DO NOT ATTEMPT TO SELL HERE:

    • Post Offices
    • Federal agencies
    • Federal buildings
    • Any place posted with “No Solicitations”

WARNING:  Be Careful!
      If you mail wrapped calendars, they can’t go as book or media rate unless you want to take the chance of
      calling it a children’s book.  The post office may open your parcel to check and you may be fined.

SCENARIO:
Hi, I’m with Back Country Horsemen of Idaho and have I got a deal for you!  Back Country Horsemen is a non-profit organization that helps to keep trails clear in the back country for all users throughout the state. As our principle fundraiser, you have the opportunity to win one of 11 $500 gift cards or a $3,000 gift card by purchasing the raffle card enclosed in this beautiful calendar.  It’s only $20.  The pictures in the calendar were taken by BCH members and in addition to the large pictures, there are lots of smaller pictures throughout the calendar.  On the back are some possible gift card choices.  Who wouldn’t want a gift card from Cabela’s or D & B Supply or perhaps a gas card?  If you win, we’ll make it happen! 

 

for Attachment #2, see PDF

 

Attachment #3

Sept 22 2018 Education Report

respectfully submitted by Marybeth Conger BCHI Education Chair

Last year in Idaho, a bill was proposed to change Title 25, Animals, Chapter 11, State Brand Board and eliminate equine annual and lifetime brand inspections since fees collected did not cover expenses. Fortunately, this bill was tabled to give an opportunity for industry input. On September 10, I and many others, attended a collaborative industry meeting at the Idaho State Police Headquarters located in Meridian, Idaho. The purpose of this meeting was for discussions regarding different ideas/proposals to make the equine brand inspection program more financially sustainable.  Attendees included Cody Burlile State Brand Inspector, Idaho Cattle Association, The Beef Board, Idaho Dairy Bureau, Idaho Farm Bureau, Back Country Horsemen of America, Back Country Horsemen of Idaho, American Quarter horse association, Dressage, Idaho Horse Council and the Idaho Horse Board.  It was agreed that the Idaho Horse Council (IHC) would take the lead and write a proposal to reflect a higher fee for equine inspections and submit the IHC board ratified proposal to the other meeting attendees. IHC will work with Cody Burlile to collect information and program insight when drafting the proposal. IHC would need to hire a lobbyist too. As equine owners, we know these inspections legitimize ownership. But let’s not forget that the Idaho Horse Board (IHB) gets $3.00 for each inspection. Funds collected are then given back to Idaho horse industry yearly in the form of grants to further interests in promotion, research, and education. Since 1989, $496,395 in grants have been awarded. If your chapter is looking for monies to further chapter education or promotion and research, make sure to complete and submit your grant application by December 1st. Details can be found at www.idahohorseboard.com. Please help to spread the word and let me know, if any questions about the proposed fee increase or how Idaho Horse Board grants can help BCHI chapters achieve education goals.

Well it is official. BCHC cancelled the 2018 Master Educator course that Marybeth was enrolled in due to fires. She has many, many questions to be answered during her Master Educator training. For example, one is whether she can certify as a trainer someone who clearly demonstrates all the required skills or does that person still need to go through the 2-day course. Since fires are a real and continuing threat in California, it is time to look at the logistics to bring the LNT Master Educator team to Idaho to certify 3 new master educators. These master educators will then facilitate train the trainer sessions within reasonable geographic areas. After successful completion of this course, these trainers can then put on LNT awareness workshops for BCH members and other interested parties.   We already have three folks with the necessary skills who would be positive master educators for Idaho and re-energize our education efforts. We have the BCHI Foundation to reimburse some of the master educator tuition costs. We can request grants from the Idaho Horse Board too. Visit idahohorseboard.com for more details.  Also, in 2019, Karen and I together plan to organize two Leave No Trace training workshops one up north and another down south. These workshops will be taught by certified Leave No Trace trainers. Any BCH or other interested parties can attend, especially our newer members.

Lastly, let’s all take ownership for BCHI and leverage any and all opportunities to get BCHI expenses reimbursed. Recently, I submitted a reimbursement request to the BCHI foundation for some 2018 recruitment/ education expenses.  The whole process took less than 20 minutes. All the information is out there. Please take the time to do the right thing. The BCHI foundation along with other grant opportunities are tools to help us achieve our financial goals and mission. Hope you enjoyed Phil and Kay Ryan’s presentation on Calendars too. On behalf of BCHI, here is a small token of THANKS! Although the current calendar program is the primary funding mechanism for BCHI it should not be the only item on our ways and means list.  Look for other ways and means ideas gathered from BCHA states in Marybeth’s National Director report.

All for now and hope to see you on the trail!

 

 

Attachments #4

 

I ____________________________________ hereby certify that I am a member in good
                          Print Name

 

standing with a paid membership (family/single) for the year __________ with

 

_______________________________________________.
                            Chapter Name/State

 

If this is a family membership please list the family members names,
________________________________________________________________________________
________________________________________________________________________________

_______________________________________________.
Signature

Thank you and we hope you enjoy your ride.

Palouse Back County Horsemen

 

 

Back Country Horsemen of Idaho
PO Box 513
Salmon, ID 83467


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